2026 Management Committee Minutes

Action

Status 

Apologies: Angela, Ray
 

Present: Frances, David C, Dave H, Jane C, Richard B, Debbie R, Debbie M, Dorreen
 

Approval of previous minutes:  Approved

Treasurer’s report:  David C explained how the account had been closed due to Lloyds Bank encouraging customers to choose alternative, paid-for products. This was in the process of being set up again. Lloyds have provided David C with a cheque for the closing amount of £4122.05 which will be deposited just as soon as a new account is created. Other income included the quarterly subscription cheque from the sewing club for £105, taking our final balance to £4227.05.

DC

How was it?
 

1

Nothing to be discussed as no events were held since the last meeting

Items to be discussed:

1

Funding Update – It was explained that all costs for Phase 1 of the hall’s refurbishment were accounted for. The first half of the contractor’s costs (£2592) were paid before work was to commence and the remaining 50% is to be paid upon completion. Funds existed in the account to deal with this ourselves, leaving other funding routes to pay for Phases 2 & 3 at a later date. So far, four Grant applications have been submitted, which can take between 12-16 weeks. To be responded to. Those contacted are: Screwfix, Mick George, Acre and The National Lottery. Should none of these applications be successful, an alternative funding route has been established whereby the £12,000 required for both phases would be met by equal payments from Manthorpe PC, WoTH PC and the Trustees. This is likely to be the option chosen if we opt for a works completion date to be sooner rather than later. At a recent meeting on 8th June, all parties accepted the arguments for the hall’s refurbishment and agreed to pay equal shares for the current works to be progressed.

DH

2

Kitchen update – cooker accidental insurance – The cooker currently has a 3 year warranty by default but DH is to contact the Insurers to determine whether or not our particular cooker falls into a domestic or commercial category, perhaps nullifying any later claims. It was agreed that if we are in a position to proceed, a direct debit for monthly payments of £4.99 would be set up to cover any accidental damage to the cooker, although this will be ratified at the next meeting.

DH

3

Electrical Testing update – An electrical test was last carried out several years ago, but due to the amount of rewiring with the new kitchen update, it will be necessary to have a new safety certificate issued. It was agreed that this will be carried out upon completion of the kitchen update, at a cost of approximately £250-£300. The certificate will be made available and retained within the kitchen environment.

DH

4

Summer Picnic update – The Summer BBQ/Picnic will go ahead as planned, albeit with only 18 responses to date. David C has kindly offered the use of his BBQ as well as tending to the Petanque pitch to ensure its playability.  David C will purchase items for the Pimms which will then be looked after by Jane and Bob Clark will arrange the Bat & Trap game

 DM

5

Consideration of new PHMC members, in light of recent communications – Comms to be issued in the 3 Towers and a flyer created by Debbie R to encourage more residents to join the PHMC, especially those from Manthorpe, Toft & Lound. With the soon to be readvertising of the hall to encourage more events taking place, it is hoped a wider audience of Parish residents will become involved in its day to day running. Richard B has submitted an entry for the next 3 Towers where it is hoped a few residents will take up the challenge.

ALL

6

Ongoing Social events – Three events were discussed for later in the year.
3rd October – Saturday - A Race Night with fish & chip supper
31st October – Saturday – Halloween Quiz Night with chilli con carne supper
29th November – Sunday – Christmas Lights Switch-On with mince pies, burgers, hot dogs and drinks
 

ALL

7

Debbie Rogers joins the PHMC – A formal welcome to Debbie in joining the committee. Although she has carried out several functions on our behalf already, due to other commitments, it has not been possible for her to attend any of our previous sessions. This being the first, the committee welcomed her and wished her lots of luck in assisting the PHMC in the future.

ALL

8

Next AGM – This was discussed and will be deferred to a later date

FP

Any other business

1

Who are we?  It was suggested that the PHMC could benefit from some positive PR work being undertaken. Given the lack of response to many events that are undertaken throughout the year, the committee should consider how the St. Andrew’s Parish residents view the hall and its committee. We need something that highlights our being, aims, long term goals and Debbie R has kindly offered to take this forward.
 

DR

Date of next Meeting:      Tuesday 22nd September @ 7pm