2026 Management Committee Minutes

Apologies: Debbie R and Ray

Action

Open?

Approval of previous minutes: Approved

Treasurer’s report: David reported that we have a final balance of £6081.00. There isn’t much else to pay out for and this will be used to part fund the refurbishment of Parish Hall Kitchen

DC

Items to be discussed:

1. Kitchen update

Since the last report, funding was sought from elsewhere in the community to assist in the payment for the kitchen project. With the kitchen now purchased and paid for, funding has been difficult to acquire and the whole project has now been split into three components, to be carried out as and when funding is available throughout the year.

Phase 1 is the kitchen and with sufficient funds now available, work will commence on Monday 8th June for a period of up to two weeks. This will see the kitchen completely replaced, decorated, tiled and new appliances installed.

Phase 2 will be the decoration of the hall and foyer.

Phase 3 will be the replacement of new commercial flooring throughout.

It is anticipated that the hall will be completed in its entirety by the end of the year.

All

2. PAT Testing

A certificate is required to confirm our appliances meet with the necessary standards. A local electrical company will be engaged to provide this and this has been delayed until such time as the kitchen has been replaced in June.

FP

3. Hall cleaning

Those responsible for the cleaning of the hall will be notified that their services will not be required for the two weeks during works on the hall in June.

DC

4. Fly situation in the hall

The infestation of flies seen over the last few months has abated due to the time of year. The industrial chemical spray will be used to control them when necessary and this was kindly provided by Richard. The permanent professional standard insect devices will be considered as a permanent fixture to eradicate all flies as and when they appear and this will be dealt with at the next meeting in readiness for the next round of flies hatching.

RB & DH

5. Safari Supper – Due to the lack of response from residents, with only 6 couples offering to take part, this event has now been cancelled and will be considered at a future time in the calendar.

Closed

6. Boules/Rounders Picnic in the Summer

A date of Sunday 12th July has been agreed on. Starting at Midday, the BBQ will be available for guests to cook their own food if they wish. There will be a Boules competition and, on the Green, will be a Rounders match taking place. Guests should bring along their own food and drink and the Committee will provide coals for the BBQ and Pimms for everyone. A flyer will be created, printed by Richard and then distributed shortly

7. Historical page to be made available on the website – This was agreed upon and members of the committee will promote the engagement of others to submit photographs and back-stories for inclusion on the village website. A note will also be added to the 3 Towers to encourage others from outside of Witham on the Hill to submit their items for inclusion.

DH & FP